IRCC Application Is Delayed
A Complete 2026 Guide to Handling Backlogs & Slow Processing
Applying to immigrate to Canada, whether through permanent residence, work permits, study permits, or family sponsorship, is a big step in a person’s life. For the thousands who apply each year, though, the waiting seems endless. Sometimes, Immigration, Refugees and Citizenship Canada takes a little more time than anticipated in processing files, and applicants do not know what to do next.
Why Do IRCC Applications Get Delayed?
1. Nationwide Backlogs and High Application Volume
2. Incomplete or Inconsistent Documentation
Even minor errors, such as missing payslips, unclear proof of funds, outdated forms, or an illegible passport scan, can pause your file until it is manually reviewed by an officer.
3. Background, Security, and Eligibility Checks
Security screenings depend on the country and type of case. If you have lived in multiple countries, had numerous work permits, or your name is common, your file might be further scrutinized.
4. Medical or Biometrics Delays
5. External Factors
Global events such as wars, pandemics, labour shortages, or international crises can considerably affect processing speed.
Step-by-Action Plan in Case Your IRCC Application Is Delayed
Here is a structured way you can follow if your application seems stuck.
Step 1: Check the Official IRCC Processing Times
IRCC routinely updates processing times. Check the posted average timelines against your application category.
Why this matters:
Too many applicants panic too early. If you are still within the normal window, IRCC will not respond to inquiries.
Step 2: Monitor your IRCC online account frequently.
- Requests for additional documents
- Biometric reminders
- Medical exam messages
- Approval or rejection updates
Step 3: Submit a web form inquiry to IRCC
If it’s been longer than the average processing time, you can contact IRCC through their web form. How to use it effectively:
- Write a clear and short message.
- Kindly mention your application number, UCI, and category.
- Explain that you're past the processing timeline.
- Attach supporting documents only if necessary.
Step 4: Request Your GCMS / CBSA Notes
- Whether an officer has reviewed your file
- Stages completed: eligibility, background, security, admissibility
- Flags or comments from immigration officers
Anything that might have delayed the case? Tip: Sometimes CBSA notes are faster and more detailed.
Step 5: Contact Your Local MP
- The delay is inordinate.
- You have travel, health, or employment reasons
- Your file has been untouched for months.
- MP inquiries rarely result in approval; however, in most cases, they lead to quicker responses or clarification.
Step 6: Keep Your Information Up to Date
- Email address
- Phone number
- Home address
- Passport validity
- Biometrics validity
If you renewed your passport or changed your address, update IRCC immediately.
Additional Steps Many Applicants Forget
1. Do Not Submit Multiple Applications
2. Respond to Document Requests Immediately If IRCC asks for more documents:
- Upload them within 48–72 hours
- Use clear, high-resolution scans
- Label files correctly
Quick responses prevent further delays.
3. Track Application Movement Through Forums and Processing Trackers
4. Consult an Authorized Immigration Expert
Monthly Intake Levels: 2024 and 2025
| Category | Jan–Jun 2024 | Jan–Jun 2025 |
|---|---|---|
| Study Permits | 20,839 | 6,070 |
| Work Permits | 40,865 | 19,872 |
Remaining Calm While Your File Is in Process
- Keep all correspondence in one folder
- Track your timelines
- Keep copies of all the uploaded documents
- Set reminders for passport renewal or medical expiry
- Avoid frequent status checks that create panic.
Revised Fund of Settlement Amount for RCIP & FCIP
| Family Size | Minimum Funds Required (CAD) |
|---|---|
| 1 | $10,507 |
| 2 | $13,080 |
| 3 | $16,080 |
| 4 | $19,524 |
| 5 | $22,143 |
| 6 | $24,975 |
| 7 | $27,806 |
| Each additional member | $2,831 |
How to Get an LMIA: What Employers Need to Know
LMIA Application Process:
Step 1: Submit Application to ESDC
Employers or the company should first open the job in Canada by advertising through various portals and make genuine efforts to recruit domestically. This should be for four weeks at least. They also have to provide details about job duties, wages, and employment conditions, along with the required processing fee.
Step 2: Wait for the LMIA Decision
Step 3: Share LMIA with the Worker
Closing Thoughts: You Are Not Powerless. Stay Informed, Proactive, and Prepared
